January 14, 2020
How to Clean Your Company Office: Step-By-Step Guide
Whether you work in a small office, a large office, or a home office, we spend on average 40 hours a week breathing in the dust, dirt, and germs that accumulate on our office equipment. An unclean workspace can cause allergies and illnesses. We work very hard and often skip lunch and just eat at our desks. We keep random papers that we may need handily piled on top of each other often in disarray. Having a dirty and unorganized desk and office can not only lead to a variety of health issues but can also affect our work efficiency and lower our productivity. Let’s look at some specific areas to target in the office cleaning to make it a safe, fun, and productive work environment.
Step #1: Cleaning Office Room
A clean office is a productive office. It is important to ensure that the entire office room itself is conducive to a professional work environment. Here are a few steps to take to make sure your office is a clean and welcoming workspace.
- Recycle paper
- Empty trash bins
- Vacuum floors with a special focus under desks and tables, if possible, even move them while vacuuming
- Clean the windows
- Dust shelves
- Clean closets
- Disinfect all office supplies that people often touch such as computers, keyboards, staplers, photocopy machines, and printers
- Clean light switches and elevator switches
- Mop hard floors
It is important to make sure that all corners and hard-to-reach places such as spaces under heavy furniture get a monthly clean. It is encouraged for a productive workspace to also declutter and keep the office space as neat and as tidy as possible. It is a good idea to create daily, weekly, and monthly cleaning checklists to make sure that cleanliness is prioritized over chaos. Chaotic office space will yield less successful results and an unclean office can also make employees sicker therefore directly affecting the bottom line.
Step #2: Cleaning Office Chairs
Office furniture is expensive and office chairs are an important part of our equipment. We often worry and try to get a chair that will be good for posture and comfortable for the long days that we need to spend at our desks. It is impossible to avoid spills and they must be treated the second they occur so as to not stain our office chair. Fabric chairs can get dirty over time and if not cleaned regularly can lead to dust mites which will affect the office’s air quality and can cause allergies and aggravate people who suffer from asthma. Let’s look at how to clean an office chair’s fabric.
- With a wet cloth wipe the frame of the chair
- Vacuum dirt and dust off the chair’s fabric
- Read the cleaning instructions that come with the chair
- If the fabric allows it, mix a solution of water and soap
- Clean the chair with this solution
- Make sure to use a dry cloth and dry the fabric of the chair
- Flip the chair upside down
- Make sure to wash the wheels of the chair
- Dry the wheels
Step #3: Cleaning Keyboards
No office these days is complete without a computer. It is an integral part of our workspace and especially, an indispensable work tool for people who work from an office. A big component of a computer which must be regularly cleaned for it invites bacteria and other germs is a keyboard. Let’s not forget also that we have busy workdays and most of us skip lunch and snacks at our desks. There is often an unsavory collection of germs that hides under the grooves of the keyboard which could make us sick. It is recommended to clean your keyboard on a weekly basis. Keeping your keyboard clean will give you another layer of protection against illnesses that are spread easily by touch. Clean keyboards will also aid in their longevity, they are quite fragile and if not well maintained and dust accumulates between the keys it may ruin them.
- Turn off your computer and unplug it (this is important whenever we clean any part of our computer even if we don’t use water to clean it, it is always advised to have it powered off)
- Gently shake the keyboard upside down to allow the loose crumbs to fall out
- Use a can of compressed air to remove dust and dirt in between keys
- Use a disinfecting wipe to wipe down the keyboard
Step #4: Cleaning Computer Monitor
Keeping your computer hardware clean is extremely important, if your equipment is cleaned regularly your computer will last longer. This is especially crucial when it comes to a computer monitor, it is the eyes of our computer in a sense. We often tend to touch our screens and spill drinks around our computers. These can affect a monitor, in addition, there is dust and dirt buildup which is unavoidable in an office space. How to keep an office clean is simple, every part must be thoroughly cleaned on a regular basis, and this includes the computer monitor. It should be cleaned once a week but because it is so simple to do, it can be done once a day for optimal results.
- Turn off your computer and unplug your monitor
- Using a dry microfiber cloth, gently wipe the monitor down
- Dip a clean microfiber cloth in water and squeeze excess water out
- Wipe the monitor down with the damp cloth
- Use a dry microfiber cloth to dry the monitor before plugging it back in
Step #5: Workspace Organization
It is well-known that productivity is directly linked to time management. You can’t be efficient and work well in an environment that is dirty, full of clutter, or all in all disorganized. It is necessary to organize our office for maximum productivity to have a successful workday. It is a worthwhile investment that pays off in the long run. Once an office is properly organized then it is easy to maintain it, it is also recommended to professionally clean your office. Your workspace is the lifeblood of your business, and it is wise to remember that a clean office is a productive office.
- Place desk(s) in such a way that there is plenty of room leftover in the office to maximize space
- Declutter your desk and only keep things that you often use on your desk (this excludes a minimal number of personal effects that can personalize your workspace)
- Use proper office chairs with wheels for easy access around the office
- Keep a small trash bin next to every desk
How to Protect Yourself and Employees
Sick days are inconvenient. When the entire office catches a bug, it’s a minor disaster. Management knows a germ-free office promotes productivity but hygiene and cleanliness are everyone’s responsibility. Here are some practices to be promoted in the workplace:
- Make it your business to carry disinfecting towelettes with you. Do a quick wipe-down before using shared equipment. An even easier solution is to use hand sanitizer every time you return to your desk. Every time.
- Stop eating at your desk.
- Use disinfectant wipes and wipe your desk upon arrival or departure every day. Include your keyboard, mouse, phones, and even prime spots on your cubicle wall.
Facility managers can lower the spread of bacteria by:
- Increasing vacuuming and general cleaning schedule during flu season.
- Keeping soap and paper towels well-stocked.
- Placing hand sanitizer at building entrances.
- Scheduling regular HVAC vent cleaning to reduce airborne bacteria.
The benefits of clean and organized office space will increase your bottom line while also making your office a safe and efficient work environment conducive to growth. EuroMaids understand how difficult it is to concentrate on work amidst dust and clutter. Cleanliness is an invitation for success. It is paramount that you keep your office clean, but this must also include your office building and lobby. The time is now. Don’t hesitate and don’t gamble with your future. Your business, your employees, and your office are worth it.
Contact us to learn more about professional cleaning services for offices today!
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